For organisers
One system, from the first application to the final vote.
Registration and the committee room in one place. Give a delegate a seat once, and their invoice, their position paper and the chair's roll call all follow from it.
A draft stays private until you publish it. €2.00 for each seat paid by card, nothing if you collect fees yourselves.
A drawing of a secretariat's dashboard for Northbridge MUN 2027: 38 applications waiting for a decision, 12 seats asked for by a school, 2 committees without a chair and 9 unpaid invoices, with a delegate's phone beside it showing Kenya with the floor in the Human Rights Council.
What it replaces
Seven jobs, usually seven tools.
Most secretariats stitch a conference together from forms, spreadsheets, inboxes and a group chat. Here is where each of those jobs lives on MUNMeet.
- Applications Usually: A form and a sheet of responses On MUNMeet: Your own questions, on top of a profile each applicant fills in once
- Country allocation Usually: A matrix in a spreadsheet On MUNMeet: A seat grid: every seat free, reserved for a school, or filled
- School delegations Usually: An email thread with every teacher On MUNMeet: A school asks for seats, you allocate them, its head of delegation hands them out
- Fees Usually: A "paid?" column and a bank statement On MUNMeet: An invoice written the moment a seat is given, paid by card, marked paid by itself
- Position papers Usually: Attachments in the chairs' inboxes On MUNMeet: Written or uploaded in MUNMeet, approved or sent back by the chair
- News and changes Usually: The group chat On MUNMeet: Announcements to everyone, one committee or one delegation, in MUNMeet and by email
- Debate Usually: A stopwatch and a paper speakers' list On MUNMeet: The committee room: one clock on the chair's laptop and every delegate's phone
- Applications Usually A form and a sheet of responses On MUNMeet Your own questions, on top of a profile each applicant fills in once
- Country allocation Usually A matrix in a spreadsheet On MUNMeet A seat grid: every seat free, reserved for a school, or filled
- School delegations Usually An email thread with every teacher On MUNMeet A school asks for seats, you allocate them, its head of delegation hands them out
- Fees Usually A "paid?" column and a bank statement On MUNMeet An invoice written the moment a seat is given, paid by card, marked paid by itself
- Position papers Usually Attachments in the chairs' inboxes On MUNMeet Written or uploaded in MUNMeet, approved or sent back by the chair
- News and changes Usually The group chat On MUNMeet Announcements to everyone, one committee or one delegation, in MUNMeet and by email
- Debate Usually A stopwatch and a paper speakers' list On MUNMeet The committee room: one clock on the chair's laptop and every delegate's phone
And an eighth: handing it all to next year's secretariat. A new edition starts from the last one.
Before you open
Set it up once. Publish when you are ready.
Five steps take a draft from a name to a public page with an application form. Nothing is public until you publish.
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Committees from a catalogue
Around forty committees with descriptions, and seat lists for every UN member state, the Security Council and the EU. Or paste your own.
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Your own application form
Up to twenty questions of five kinds, on top of the profile every applicant already has.
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Individuals, delegations or both
Choose who may apply, how many committee preferences to ask for, and whether a position paper is required.
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Open on your terms
Open applications when you publish, on a date, or by hand. Close them on a date, or a set time before the first day.
A drawing of the last step of setting up Northbridge MUN 2027: its public page beside the five steps, with "Publish and open applications" chosen above the Publish button.
While applications are open
Every application in one table.
Each application arrives with the answers to your questions beside the details from the applicant's profile. Schools' requests for seats have a list of their own.
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A table or a board
Sort and filter a table, or drag applications between Under review, Accepted, Waitlisted and Not accepted.
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One at a time, or a page at a time
Read in a side panel and move to the next, or tick a page and decide it together.
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Two notes on every decision
One the applicant reads, one that stays inside the secretariat.
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Details you do not have to ask for
Date of birth, dietary requirements and an emergency contact come from the applicant's profile.
An example of an organiser's applications table: five applications under review, two of them ticked, with Accept, Waitlist and Reject for the ticked ones together.
Once decisions are made
The matrix, without the spreadsheet.
Every seat in every committee on one grid. Accepting an applicant puts them in a seat and writes their invoice in the same step.
An example of the seat grid: every seat in four committees shown free, reserved for a school or filled by a delegate, with one delegate being dragged onto a free seat.
Reserved for a school
Drag a delegation onto seats to hold them. Its head of delegation assigns the students.
Move and swap
Drag one delegate onto another to swap them. The application, the invoice and the position paper go with the person.
Seat lists ready-made
Every UN member state, the Security Council's fifteen or the EU's twenty-seven in one press. Or paste up to 300 names.
What a school does
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Registers a delegation
One head of delegation asks for a number of seats.
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Shares a join code
Students join the delegation with their own accounts.
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Assigns its seats
Until the first day, the head of delegation decides who sits where.
As seats are given
An invoice for every seat, paid by card.
Set your fees once and connect Stripe once. Each seat given writes an invoice, the delegate pays it by card, and it marks itself paid.
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Early, standard and late
Give each fee its own dates. The one in force when the seat is given is the one on the invoice.
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Paid by card
Delegates pay their invoice by card and it marks itself paid. Stripe pays the money out to your organisation.
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One invoice for a school
A delegation is invoiced for its seats together, so a school pays once.
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Or collected by you
Prefer bank transfers? Delegates read your payment instructions on the invoice, and you mark it paid.
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Refunds, waivers and the totals
Refund a card payment, waive an invoice or cancel it in one press. Invoiced, paid and outstanding at a glance, and a CSV for the treasurer.
An example of an organiser's fees: €9,725 invoiced and €6,480 paid, five invoices paid by card, by bank transfer, due or refunded, and a delegate's phone with their €65.00 invoice and a button to pay it by card.
The weeks before
Everyone knows where to be and what to read.
Publish the programme, collect the position papers and say what has changed, each to the people it concerns.
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The programme
Add events one by one, or a session for every committee at once. Delegates see their own day; visitors see what you make public.
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Position papers
Delegates upload a PDF or write in MUNMeet, together with their delegation. Chairs approve a paper or ask for changes.
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Announcements
To everyone, delegates, staff, one committee or one delegation, in MUNMeet and by email. Check who it reaches before you post it.
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Chairs and volunteers
Invite each chair to their committee by email. Chairs open their own rooms and see nothing of applications or fees.
An example of an announcement to the Human Rights Council, reaching 29 people, arriving at the top of a delegate's notifications and in their email.
On the days
One room on every screen.
The chair's console, the projector and every delegate's phone show the same speakers' list and the same clock. The delegates in the room are the ones you seated.
The same committee room on three screens. The chair's console, the projector and a delegate's phone all show Kenya holding the floor in the Human Rights Council with 0:23 left of 1:30, and Brazil, Japan and Norway next on the speakers' list.
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Roll call and quorum
Absent, present, or present and voting, seat by seat or all at once. Quorum is counted for you.
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Speakers' list and caucuses
A general speakers' list, moderated and unmoderated caucuses and single speakers, each with its own clock.
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Motions in order
Motions on the floor sort themselves, most disruptive first. Pass one and the room follows: the caucus starts, the meeting is suspended.
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Votes that add up
Count hands or call the roll, by simple or two-thirds majority. Abstentions are left out and a tie fails.
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More than one chair
Co-chairs work from their own laptops, and the keyboard does the common things: Space for the clock, N for the next speaker.
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A record of every session
2 h 14 min, 23 speeches, 4 motions, 3 passed, 1 vote. Kept with every roll call and every result.
And the secretariat sees every room.
On a conference day the dashboard shows which committees are in session, how many delegates answered the roll call, and who did not.
An example of the dashboard on a conference day: 6 of 8 committees in session, the delegates present in each room, 187 of 204 present across the conference, and Zoe Adams marked absent in the Human Rights Council.
Try the room at your next club meeting.
A quick session is one committee with no conference around it: a name, a list of countries and a speaking time. Run it from your laptop and put the display on the projector.
Afterwards
Close this conference. Start the next one from it.
Student secretariats change every year. The conference they built does not have to be rebuilt.
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Awards
Chairs propose, the secretariat confirms, and you publish at the moment the closing ceremony reaches them. Each award appears on the delegate's profile.
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Everything exports
Applications, participants and invoices as CSV, whenever you want them.
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Next year's edition
A new edition takes this one's committees, application form and fees, and moves the dates to the same days of the week a year on.
A new conference, Northbridge MUN 2028, with its dates suggested from 2027 and its committees, application form and fees copied from the year before.
Access
Everyone sees what their job needs.
- Organisers
- Everything about the conference: applications, seats, fees, the programme, documents and every room.
- Chairs
- Their own committee: its room, its description and agenda, its delegates' position papers, their own notes and the awards they propose. Not applications, fees or private details.
- Volunteers
- The staff programme, staff announcements and staff documents.
- Roles you make
- Exactly what you tick, for the whole conference or for chosen committees: a USG delegate affairs who decides applications, a Finance role that sees the invoices and no welfare details, a registration desk that sees the participants and nothing else.
- Heads of delegation
- Their own delegation: its members, its seats and its invoices.
- Delegates
- Their own application, seat, invoice and paper, and their committee's room.
Private details, such as date of birth, dietary requirements and an emergency contact, are read only by the person, the head of their own delegation, and the team members whose role is allowed to see them.
An example of a conference's team: two organisers, two chairs and a volunteer, each with their title, and an invitation waiting to be accepted.
Price
What it costs.
- Setting up and running a conference
- Free
- Each delegate seat paid by card through MUNMeet
- €2.00
- Fees you collect yourselves
- Free
- Free conferences
- Free
A flat fee for each seat, not a share of your delegate fee. A conference of 200 delegates paying by card pays €400.
Questions
What organisers ask first.
Something else? Write to hello@munmeet.app.
Start with a draft.
Nothing is public until you publish it.
Create a conference or run a quick session